Advantages of Workforce Management Systems (Video)

The Workforce Management System provides myriad of possibilities. Tracking attendance, marking leaves and paying manually requires a lot of effort and time. As a single solution for all these requirements, the Workforce Management System helps school managements to manage their workforce with ease.

Any new staff member of an organization can be enrolled in to Workforce Management System online portal without difficulty. Each staff member is provided with a profile along with unique login-id and password for privacy. By using the ID, each member can login to the profile and mark attendance. Manually entering attendance, leave and other details leaves space for errors. Automating the process can make it easier to maintain a far more reliable record.

The advantages are numerous. Calculating monthly salary becomes easier and applying leaves can be done through individual profiles (which makes managing pre-planned leaves easy). These are but just two of the benefits offered by WFM.

Watch the video below to understand how Workforce Management Software works.

Attendance

Teachers and other staff members can punch through the biometric system or the attendance menu of the workforce management account. The punch in and punch out time is calculated by the system, making it handy to calculate the working hours of each person. If a person does not punch-in for a day, an automatic email is generated to the concerned person, after marking leave for the day in the profile.

(i)   Attendance history is handy

(ii)  Each Monday, the attendance details of the previous week is sent to the person

The punch details will include:

• Date
• Status (whether present, absent or if it was a day off )
• The punched in time
• The punched out time
• The working time duration in hours and minutes

Leave management

Managing leave becomes easy with the Workforce Management Software. Through the web-portal, an employee can easily apply for leave without the confusion of paper works. Public holidays are marked in the calendar provided, which makes it easy to pre-plan the leave. The page will show the remaining leave and its category. The pre-planned leaves consist of the sub-menu option which shows the status of the applied leave. The principal of the school or the head of the department can approve or decline the leave application through the portal.

The leave application includes:

• The date on which leave is applied
• Details of the employee
• The type of leave (casual, medical, earned leave, loss of pay)
• Number of dates leave applied for
• Reason for the leave
• Contact details of the employee including address and phone number

Productivity

To evaluate each individual’s contribution in building up and sustaining an organisation, regular tracking of productivity is vital. Merely calculating the working hours of an employee doesn’t show the exact contribution. Workforce Management System comes with timesheet, where teachers and other staff members can enter the productivity report daily.

The timesheet provides special facility for the principal or the concerned person to assign projects to teachers and staff members. This allows them to fill in the projects with activities and the time taken for each corresponding activity. My Diary is a feature that shows the daily details of each employee.

Payroll

HR managers hold the responsibility of calculating the salary for employees every month. It takes a lot of time and energy to calculate hours worked, number of leaves taken and other factors of each employee and then prepare a pay slip for each. Manual calculations are prone to errors and does not ensure accuracy. A single mistake can ruin the whole calculation process.

With the help of Workforce Management Software, HR can generate digital payslips. The employees can view their salary details as well. By logging in through their respective accounts in the web portal, salary details can easily be retrieved on monthly basis.

More advantages that comes with Workforce Management Software

• Employee productivity tracking
• Performance evaluation
• Privacy
• Transparency
• Better management with less effort
• Save time, energy and paper