12 Characteristics of Highly Effective School Management Software
School management is an important part of any educational system. School authorities all over the world are continuously engaged in numerous activities to efficiently manage school functions and provide better educational experience to students. However managing school affairs is not at all easy in this fast growing world.
To better perform the functions of school management and assure parents of their child’s safety and progress, schools are using school management software nowadays. These software boast a variety of features that improve the overall administration of schools. Now, let’s have a look on the top 12 characteristics of a highly effective school management software.
Attendance, homework, discipline, grades and achievements! Almost all information regarding the students can be accessed easily using an efficient school management software. Teachers can use the student database to avail basic information of students like grades, address, information regarding parents and siblings etc. In addition to these information details regarding the students’ medical history, accounts, billing etc. are also added by the administration. Smart cards for schools can be tagged along with the identity card to access the details regarding a particular student in case of a need. As simple as that!
Being part of your child’s school activities and stay connected with their academic progress can be a difficult thing in this busy world. However, now it’s easy for parents to avail updates about their child’s academic activities through parent portals and school apps. It helps parents to be with their child and teachers the whole day.
Benefits of Parent portal
- Helps parents to actively participate in their children’s educational activities
- Provides up-to-date information regarding PTA meeting, grades, assignments etc.
- Provides great relief to teachers by providing students’ attendance report and progress cards to parents without any delay
- The feature of direct line of communication to teachers helps students and parents to contact teachers in case of any doubts, questions, comments or suggestions
An effective school management software not only helps in availing information regarding the students but also provides information regarding the teacher activities inside the school. It’s easy to view a particular teacher’s class schedule, file reports efficiently etc. Also teachers can use their database to keep the details regarding class timings, student progress and classroom activities in one place. Some of its advantages include:
- Teachers can log onto their database securely to access the records regarding school, classroom and student activities
- Classroom forms and reports can be filled quickly using the school management software where almost all information regarding the classroom and students are updated accordingly
- Teachers can easily notify parents about their student’s report once it is filed
Voice Messaging and E-mail Text
To a great extent student success depends on the effectiveness of communication among parents, school and teachers. School management systems have Parent portal, which are capable enough to facilitate the communication process by sending text, voice messages and e-mails to a predefined set of parents and the whole school. Thereby lessening the time invested by the school administrators in making phone calls or leaving messages to parents. One of the main features of using a highly effective school management software is the facility to use templates that can be saved to communicate important days like teachers’ day, annual day, cultural day etc.
Attendance management is an important school administrative task and it requires a lot of time for teachers to do that at the beginning of each class. Sometimes, it difficult for teachers to manage the whole process of taking attendance and recording them accurately. Marking attendance in grids having small squares is very hard and errors can occur very easily. But attendance management is no longer a burden with RFID School management system. Now, recording attendance of each student is just a click away. You can manage attendance of your students without any errors using online attendance pages and share the details with parents within a short time.
Report card represents a student’s hard work throughout the year and it is the most anticipated thing in an academic year. However, both the teachers and the school administration find it a time-consuming responsibility. School management software can help teachers and school authorities to streamline the process of generating report cards using an interactive database. With the already available information about a student’s class performance, attendance and exam results, the database completes the report card automatically. Teachers can review this before finalizing and approving the report card and make it accessible to parents and students immediately.
Fee Tracking and Online Payment
Managing receipts and incoming payments, preparing bills, tracking several types of fees before applying them to the right student etc can be time-consuming and difficult without a proper software to handle the functions. A simple way to manage and deliver payments, charge fees and prepare bills is using an RFID Student Tracking System. Online billing helps schools to allow credit card payments and parents can pay their child’s school fees at home easily. This make the whole process of fee payment hassle-free for both parents and the school.
Avoid keeping bundles of files as you can save all the data in a system. This method can help you to access the data immediately if required. You can do all this with effective school management software. It is capable enough to manage the registration and admission process of both old and new students smoothly. This software can remove the difficulties caused by human errors and treats the new and old students differently based on the information provided.
School management system software efficiently performs profile management. It is one module of the system which is used to manage students, parents, staff and teachers. It captures information such as name and contact information of the users. Every user has their own login credentials to access.
With this module, daily classroom homework assignments become easily available to students 24 hours a day. It also contains the date when it was assigned and when it should be submitted. In addition to these, teachers can also modify homework assignments and projects as per the requirements.
This module is an effective solution to make school library management simple and effective. It has features such as find, search, issue and return books. It supports bar code & scanning capability to automate your library. It also includes reports of library members, daily issue register and much more.
Any effective school management software will have the facility to manage school transportation effectively. With this, you can keep track of each student’s route change history. They also display information such as students who has opted for school transportation without routes assigned to them. It ensures student safety by making sure whether a student is present on the bus or not and later submits the report to their parents.